Mayer Brown LLP

  • Attorney Development and Recruitment Assistant

    Location US-IL-Chicago
    Posted Date 2 months ago(9/12/2018 4:42 PM)
    Job ID
    2018-2555
    # of Positions Remaining
    1
    Category
    Attorney Development & Recruitment - Support Staff
    Days
    Monday - Friday
    Hours
    8:30 -5:00 or 9:00 - 5:30
    Job Type
    Non-Exempt
  • Overview

     

    Mayer Brown LLP is a leading global law firm with offices in 26 key business centers across the Americas, Asia, Europe and the Middle East. We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realize their greatest potential.

     

    If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness and adaptability, you may be the person we are seeking to join our Attorney Development and Recruitment department, in Chicago, as an Attorney Development and Recruitment Assistant.

    Responsibilities

    • Provide general administrative support to Chicago ADR Management 
    • Provide project support for development, compensation/HRIS and recruitment teams
    • Generate ADR reports and track statistics as needed
    • Coordinate logistics for ADR initiatives (including reserve space, create and distribute invitations, monitor RSVPs, prepare table tents, name tags and guest lists, prepare, sort, duplicate and distribute materials, and host registration tables)
    • Assist with on-boarding process for fall associates and lateral attorneys (including scheduling, forms collection, and file creation)
    • Assist with collection and posting of training materials to ADR intranet; collect all training recordings and archive materials on DVD/CD
    • Assist with coordination of all Chicago office training events; update on-line firm calendar with training and summer program events
    • Support practice area training initiatives
    • Assist with implementation of attorney mentoring initiatives
    • Support Chicago office attorney evaluation process
    • Assist with law school recruiting including on- and off-site recruiting events and preparation of information packets for on-campus and in-office interviews; assist with collection of interview comments and with scheduling callback interviews
    • Register for On-campus Recruiting (OCI) and maintain checklist monitoring all facets of OCI process; maintain OCI and law school files; monitor Symplicity for interview schedule updates and resume availability; download and distribute schedules and resumes
    • Distribute materials to OCI teams/interviewers regarding logistics, reservations, and other details of schedule; prepare and ship OCI materials to law schools
    • Work with Marketing Department on advertisement specs for law school materials; handle check requests for school contributions and donations; maintain law school contributions and events chart
    • Assist Recruitment Administrator and Recruitment Coordinator with candidate materials as needed; back Recruiting Assistant with LawCruit data entry as needed
    • Support the compensation/HRIS areas by running basic reports, building and distributing spreadsheets, processing administrative paperwork and filing
    • Assist with other ADR projects as requested and participate in multi-office development, compensation/HRIS, and recruitment initiatives as required

    Qualifications

    Bachelor’s degree in a related area.  An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the duties of the job

    • One+ years prior work experience that involves analytical work, event planning, recruiting, coordinating candidate interviews, and handling logistics for training programs
    • Law firm or professional services environment experience a strong plus
    • Typing of 45 WPM preferred
    • Proficient with MS Office suite (especially Word, Excel and PowerPoint). Must be able to create Excel formulas and perform functions such as VLOOKUP
    • Database experience and statistical analysis ability preferred
    • Familiarity with Micron LawCruit and CE Manager, viDesktop, and PeopleSoft a plus
    • Experience with applicant tracking, on-campus recruiting, and CLE a plus
    • Must be customer service oriented
    • Strong written and oral communication skills
    • Strong organization skills and attention to detail
    • Requires high degree of initiative and solid work ethic with strong ability to work independently
    • Must be a team player willing to make contributions wherever necessary
    • Ability to juggle multiple projects, work with vendors and staff
    • Strong project management skills
    • Ability to maintain confidentiality and work with discretion required
    • Flexibility to work overtime as needed
    • Ability to move about within and between office buildings frequently
    • Bending and stretching for filing, and lifting up to 25 pounds

     

    We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. EOE m/f/d/v/so

     

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