Mayer Brown LLP

  • Clerical Assistant

    Location US-IL-Chicago
    Posted Date 1 month ago(3/21/2018 4:05 PM)
    Job ID
    # of Positions Remaining
    Document Services - Other
    Monday - Friday
    8:45 am - 5:15 pm
    Job Type
  • Mayer Brown LLP is a leading global law firm with offices in 25 key business centers across the Americas, Asia, Europe and the Middle East. We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realize their greatest potential.


    If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness and adaptability, you may be the person we are seeking to join our Document Services department, in Chicago, as a Clerical Assistant.


    Responsibilities for this position include:


    • Provide clerical support to the Document Services management team and staff
    • Work closely with our intake operator and act as backup if needed 
    • Process and perform all clerical requests sent to US Document Services
    • Liaison with other operators within US Document Services to organize and perform projects
    • Perform front line customer service for the entire US Document Services Department
    • Assist with organizing our Proofreading intake and various projects as needed
    • Assist Document Services Manager, Supervisors and Intake/Scheduler with department lists, maintaining supply stock for the department and running inter-office errands
    • Responsible for phone coverage at the Intake desk
    • Providing backup coverage of the US Document Services mailbox, the US Proofreading mailbox and EIS logs
    • Solely responsible for clerical tasks sent to the US Document Services inbox, assisting with distribution and prioritization of requests, filings, redlines, document management and various projects and duties as needed
    • Responsible for transcription and coordinating with other operators


    • High School Diploma or equivalent required
    • 1-2 years clerical experience preferred
    • Must be computer literate, MS Word 2007, Excel 2007 preferred
    • Typing 45 wpm
    • PDF experience (Nuance, Adobe, other)
    • Basic grammar, punctuation and spelling skills
    • Strong organizational skills
    • Deadline oriented with proven ability to prioritize responsibilities and juggle multiple tasks
    • Ability to work effectively with others as part of a team
    • Must be customer service oriented
    • Strong communication skills, both verbal and written
    • Must have ability to work in a fast-paced environment
    • Ability to maintain complete confidentiality required
    • Willingness to expand responsibilities
    • Ability to lift or move up to 30 lbs


    We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.


    If Mayer Brown sounds like the right place for you, and if you have the qualifications we are seeking, please apply through the career section on EOE m/f/d/v

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